PRIVACY POLICY
This Privacy Policy explains how we collect and use the information you give us when you contact us for example by email, telephone, our website: www.pasda.org.uk, or for example when you complete any paper forms.
When we email or write to you, we may also include a privacy notice which will be in addition to the personal data we are collecting.
We will never send you unsolicited ‘junk’ email or communications, or share your data with anyone else unless compelled to do so by law. We will never sell your information to third parties for marketing purposes.
GDPR and personal information
Under the General Data Protection Regulations, personal data, relates to any personal information about an identified or identifiable natural person. This means anyone who can be identified directly or indirectly by a piece of information such as name, images, email address, location data, or online identifier. This includes information which either by itself or with other information can be used to identify you.
Personal information we collect
The data we collect are derived from what you tell us. We will also ask that you give your consent for us to store and use your data in order that we comply with any data protection legislation.
When you contact Pasda we collect information which may include your name, postal address, e-mail address, landline or mobile telephone number, membership/joint membership status, gift aid agreement and other personal information which you voluntarily provide.
The purpose is to keep you informed about what we are doing, planned events, services available and information which we believe may be helpful.
How we Use Your Personal Information
We will only use your personal information for providing you with information about the services we provide, events we organise or other information which we believe would be of interest to you as a parent or carer.
Who we share your Information with
Internally:
With Committee members and Staff who have signed our agreement ensuring compliance with the 6 data protection principles under the GDPR:
- Data should be processed lawfully, fairly, transparently
- Data should be collected only for specific legitimate purposes
- Stored data should be kept to a minimum.
- Data stored should be accurate and kept up-to-date.
- Data should be stored only for a limited time.
- Data should be stored with appropriate security, integrity and confidentiality.
Externally:
- HMRC if you have opted in to Gift Aid
- With a third party only if we have to comply with a legal requirement. In which case we would notify you if we had to do so.
You are entitled under data protection legislation to withdraw your consent for holding your personal data, at any time. If you wish to do so you should contact us at:
Pasda, Norton Park, 57 Albion Road, Edinburgh. EH7 5QY
Use of Photographic Images
From time to time we take photographs of carers at our events and meetings such as the walking group, quiz night or training sessions. We may use these photographs on our website, newsletter or social media pages to provide information to other carers. At these events we ask your permission before taking any photographs of you, explaining what the images will be used for.
Giving and recording your consent is an essential part of our privacy policy and we take this very seriously. Should you change your mind about previously given consent, please let us know by email (info@pasda.org.uk) or contacting the office at the address given below
Please follow this link to record your consent and return the form to the address below.
How long do we keep your data
We keep your personal information no longer than is necessary in order to keep you informed about services, events and other relevant information which we believe would be of interest to you. Under GDPR you have the right to withdraw your consent at any time as stated above.
To ensure the information we hold is accurate and up to date, you should inform us about changes to personal information, which you can do at any time by contacting us at the address below or by email at info@pasda.org.uk.
Should you wish to view your personal information that Pasda holds, you can make a request by contacting us at the address below.
Security
The GDPR requires personal data to be processed in a manner that ensures its security. This includes protection against unauthorised or unlawful processing and against accidental loss, destruction or damage.
We hold the information you have provided to us on password protected computers which access a secure server with an industry standard firewall and anti-virus software.
Changes to this Privacy Policy
From time to time we will review our Privacy Policy to ensure compliance with the legislation and the changes in the use of technology. Whenever our data practices change, we will notify you of the changes and update this page appropriately.
Contact us
If you need any clarification or have queries about this policy, please contact us:
Pasda, Norton Park, 57 Albion Road, Edinburgh. EH7 5QY
Email: info@pasda.org.uk
Reviewed 9th July 2018